Property System

PDMS have developed a web based Crime, Lost and Found Property System which has been implemented force-wide and serves all of the 21 main operational command units within West Midlands Police.

Developed using PDMS’ Foundations ^TM technology, the Crime, Lost and Found Property System integrates with existing police systems e.g. HR, Crime and Address Gazetteer. It has been designed so that it can be configured to meet the specific requirements of individual police forces.

Read our case study to find out more about the successful implementation at West Midlands Police

If you would like further information about the Crime, Lost and Found Property System or would like to see a demonstration of the system, please contact police@pdms.com or talk to Bruce McGregor on 01624 823833

General Features

• Significantly reduces overall administration time
• Will help to increase the amount of property returned to owners
• Paperless system – reduces amount of paper that is created and stored
• Will hold hundreds & thousands of individual property items and can be accessed by over 8000 police officers and support staff
• Supported by an e-learning package – written by experienced Property personnel from West Midlands Police

Data Entry

• Configurable property item definitions
• Configurable stations and stores
• Each force can populate the database to meet their own specific requirements e.g. mobile phone or cell phone
• Automatic data population to reduce amount of time spent inputting data
• Encourages information to be recorded in a standardised format

View / Search

• Easy search facilities – flexible & fast search with many search parameters
• Configurable search criteria
• Search and match facility across entire database
• Matching facility for all items held

Reporting & Management Information

• Used as an intelligence tool for management reporting
• Powerful and flexible data analysis tool ( Foundations^TM DataViewer)
• Easier to manage reminder process – sends e-mails rather than paper notices, dramatically reducing administration time
• Audit Trail - encourages police officers to take responsibility for property (log on with own user name and password)
• Automatic audit reporting
• Prints data driven documents in a standardised format

Seals & Disposals

• Full Seal Management Facility
• Single and Bulk Seal Transfers
• Control of Booked-Out Items
• Automatic Tracking Of Property Reports and Booked-Out Seals
• Management of disposals
• Officer Disposal Authorisation
• Configurable Disposal Methods
• Dispose of by auction
• Bulk Transfer Disposal Facility

Architecture / Technical

• Web based
• Direct access to the system
• accessible from any PC with permissions
• improves the quality of customer service – front desk and telephone support staff have direct access to the information
• Available 24 hours a day
• Flexible to support future enhancements e.g. barcoding, property item images, scanned signature images, PDA etc.
• Real time links to existing police systems
• Secure user authentication
• configurable by users / allows for user management
• different user access levels
• user Levels / Groups are configurable
• Audit records
• User friendly – colour coded by business area